Job Summary:
The HR Administrator reports directly to the Human Resources Administrator and is responsible for performing a variety of human resource functions, including the administration of employee leaves, coordination with the business office for salary processing, labor relations, and negotiations with AFSCME and UFCW unions. The HR Administrator will also manage onboarding, issue initial offer letters, and lead interview committees. This role will provide vital support to the HR Director and assist with additional duties as assigned to ensure smooth and efficient HR operations.

Key Responsibilities:

1. General HR Duties:
• Assist with employee relations, performance management, and employee development initiatives.
• Maintain employee records and ensure compliance with legal requirements and district policies.
• Provide guidance on district policies, procedures, and employee benefits.
2. Leave Administration:
• Administer and track unpaid leaves of absence, Family and Medical Leave Act (FMLA), and other leave programs.
• Provide employees with information and guidance regarding eligibility and processes for leaves.
• Ensure compliance with federal, state, and district regulations related to leaves.
3. Coordination with Business Office:
• Coordinate with the business office to process salary notices and ensure timely updates to payroll for employees on leave or with changes in employment status.
• Verify and report employment status changes for accurate payroll processing.
4. Labor Relations & Negotiations:
• Support labor relations efforts and participate in collective bargaining negotiations with AFSCME (Custodial/Maintenance and Transportation) and UFCW (Food Service) unions.
• Assist in grievance procedures, contract administration, and resolving labor issues in accordance with district policies.
5. Onboarding & Offer Letters:
• Manage the onboarding process for new employees, including orientation, paperwork completion, and benefits enrollment.
• Draft and issue initial offer letters to new hires in coordination with department heads.
• Ensure smooth integration of new employees into the district.
6. Interview Committees:
• Lead and coordinate interview committees for the hiring process.
• Facilitate communication with candidates and manage interview logistics.
7. Support to HR Director:
• Assist the HR Director with special projects, reporting, and other duties as assigned.
• Provide administrative support and contribute to the strategic HR initiatives of the districts.

Competencies and Skills:

• Excellent Communication: Strong written and verbal communication skills, with the ability to prepare clear, concise reports and effectively communicate with diverse stakeholders.
• Organizational Skills: Exceptional ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Interpersonal Skills: Ability to build and maintain positive relationships with employees, unions, and external stakeholders while handling sensitive situations with tact and professionalism.
• Problem-Solving: Proactive and solution-oriented approach to resolving labor relations issues and HR matters.
• Confidentiality: Commitment to maintaining the highest level of confidentiality and discretion in all matters.
• Legal and Policy Knowledge: Understanding of labor laws, HR policies, and district regulations, with the ability to apply this knowledge in practical situations.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, Public Administration, or a related field required; Master’s degree preferred.
• Minimum of 5 years of experience in an administrative role, preferably within a school district or educational setting.
• Experience in labor relations, HR management, and conducting investigations is required.
• Proficiency in office software, including Microsoft Office Suite, and familiarity with HR information systems (HRIS).
• Certification in HR (e.g., SHRM-CP, PHR) is highly desirable.